Producer

【Position Outline】
We are looking for an organized and proactive Project Management Coordinator to join our
PM section. This is an entry-level role focused on operational and administrative support
across projects, meetings, and events - with a clear growth path toward independent
project management.

【Responsibilities】
1. Operational Support
・ Maintain Jira tickets and Confluence pages - keep statuses, owners, and due dates
current
・ Track open actions across projects; follow up with owners to ensure closure
・ Prepare and distribute weekly status summaries and action item logs
・ Monitor dashboards and flag overdue items or blockers to the responsible PM

2. Meeting Support
・ Schedule and coordinate management review meetings (Senior Management Review,
project reviews, team syncs)
・ Prepare agendas and pre-read materials; take accurate minutes with assigned owners
and due dates
・ Follow up on meeting actions until closure; report outstanding items to the Lead PJM

3. Event Support
(e.g. Super Sale, Rakuten Marathon, and similar large-scale campaigns)
・ Maintain event timelines, task trackers, and dependency lists throughout preparation
・ Track open issues and risks; escalate blockers promptly to the Lead PJM
・ Compile readiness checklists ahead of go/no-go reviews

4. Small-Scale Project Management
・ Own delivery of small, well-defined projects under guidance of a Senior PM
・ Maintain project tickets, basic plan, and status updates using section standards
・ Log risks and issues; escalate as needed and run a retrospective at closure

Required Skills:
Experience
0-2 years in project coordination, operations, or admin support; fresh graduates welcome

Tools
Working knowledge of Jira, Confluence, and Microsoft products

Communication
Clear written and verbal in both English & Japanese; able to write concise meeting
minutes and status updates

Work Style
Proactive, detail-oriented, follows up on actions without being reminded

Desired Skills:
・ Experience supporting events or product launches in e-commerce or retail
・ Basic familiarity with Agile / Scrum practices
・ CAPM or equivalent entry-level PM certification (or actively pursuing)

Languages:
Japanese：Fluent to Native Level
English ：Business Level